Platform Features
Auxtri provides two purpose-built solutions for healthcare accounts payable (AP) teams: automated vendor inquiry response and intelligent statement automation — including reconciliation, processing, and automated statement emails back to vendors.
Vendor Inquiry Automation
Reduce the time your team spends responding to vendor questions about invoice and payment status from minutes to seconds.
The Challenge
Healthcare AP teams receive hundreds of vendor inquiries each week asking the same questions: "What's the status of invoice #12345?" "When will we receive payment?" Each response requires manually looking up information in your ERP, composing a reply, and sending it—a process that takes 3-5 minutes per inquiry.
How It Works
Email Received
A vendor emails your AP mailbox asking about invoice status or payment timing.
Intelligent Parsing
Our platform extracts invoice numbers, PO references, vendor details, and the specific question being asked.
ERP Data Lookup
Real-time query to your Workday, Oracle Fusion, or Infor FSM system retrieves current status, payment dates, and relevant details.
Response Draft
A professional response is drafted with accurate information, ready for your team to review and send.
Review queue with automated response drafting
Key Capabilities
Multi-format Email Parsing
Handles emails in any format—formal requests, informal follow-ups, forwarded chains, and attachments with invoice copies.
ERP Integration
Native connectors for Workday, Oracle Fusion, Infor FSM, and other healthcare ERP systems. Real-time data, not batch exports.
Sender Verification
Validates that inquiries come from legitimate vendor contacts, flagging potential fraud or phishing attempts before response.
Response Templates
Customizable templates ensure responses match your organization's tone and include required disclaimers or contact information.
Human-in-the-Loop
Every response is reviewed by your team before sending. Edit, approve, or reject with a single click.
Analytics Dashboard
Track inquiry volume, response times, common questions, and team productivity metrics.
Expected Results
Statement Automation & Reconciliation
Automate statement processing end-to-end: extract vendor statement line items, match them against your ERP (Enterprise Resource Planning) records, identify discrepancies, and send automated statement emails back to vendors — all in seconds.
The Challenge
Vendors send monthly statements listing open invoices, payments received, and outstanding balances. Without statement automation software, reconciling these against your ERP requires manually checking each line item — a tedious process that can take hours per statement and often reveals discrepancies that need investigation. For health systems receiving 50 to 100 statements monthly, that represents 75 to 200 hours of manual finance workload every month.
How Statement Automation Works
Statement Received
Upload vendor statements in PDF format, or let Auxtri automatically capture them from your AP (Accounts Payable) email inbox.
Automated Extraction
OCR and AI extract every line item: invoice numbers, dates, amounts, payment references, and balance details.
ERP Matching
Each line is automatically matched against your Infor, Workday, or Oracle Fusion invoice and payment records to identify matches and discrepancies.
Automated Statement Response
Review a clear reconciliation summary, then send an automated statement email back to the vendor with matched items, discrepancies, and payment status.
Statement reconciliation with automatic invoice matching
Key Capabilities
Intelligent OCR
Handles statements in any format—structured tables, unstructured text, scanned documents, and multi-page PDFs.
Fuzzy Matching
Matches invoices even when numbers differ slightly (leading zeros, prefixes) or when amounts have minor variances.
Discrepancy Detection
Automatically identifies missing invoices, duplicate payments, amount mismatches, and date discrepancies.
Vendor History
Tracks reconciliation history by vendor, making it easy to identify patterns and recurring issues.
Export & Integration
Export reconciliation results to Excel, or push adjustments directly back to your ERP system.
Audit Trail
Complete documentation of every reconciliation for compliance and audit purposes.
Expected Results with Statement Automation
Built for Healthcare
Both solutions share a common foundation designed specifically for healthcare accounts payable requirements.
HIPAA Compliant
All data handling meets HIPAA (Health Insurance Portability and Accountability Act) requirements. PHI is never stored or processed — we work only with financial data.
SOC 2 Type II
Third-party audits verify our security controls for data protection, availability, and confidentiality per AICPA SOC 2 standards.
Azure Hosted
Enterprise-grade infrastructure on Microsoft Azure with 99.9% platform uptime SLA and US data center residency.
SSO Integration
Seamless integration with your existing identity provider—Azure AD, Okta, or other SAML providers.
Role-Based Access
Granular permissions ensure team members see only the vendors and data relevant to their responsibilities.
24/7 Support
Dedicated customer success team with healthcare AP expertise, plus emergency support for critical issues.
Healthcare-grade security, built in.
Compliance isn't a feature we added. It's a design requirement that shapes every architectural decision.
HIPAA Compliant
BAA provided to every customer. Architecture scoped to exclude PHI (Protected Health Information).
HIPAA overview (HHS.gov) →Azure Hosted
US data centers. 99.9% platform uptime SLA. AES-256 + TLS 1.2+.
Financial Data Only
We never process or store PHI — only AP financial records.
SSO & Entra ID
SAML 2.0 SSO with Azure AD, Okta, or any SAML provider.
Read-Only ERP
ERP (Enterprise Resource Planning) access is read-only, scoped to invoice and payment data only.
See Both Solutions in Action
Schedule a demonstration to see how Auxtri handles real vendor inquiries and statement reconciliation. Bring your own samples — we'll process them live.
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